I like to provide each team member with a time-line/checklist of things to do in order to be ready for the trip. I have three reasons for this:
- Some people’s personalities find such a document comforting. The more details involved the better they like it.
- I expect a lot from team members as far as personal preparation. I want them to see the expectations and realize that I am not going to do everything for them.
- There are four reasons* why people don’t do things they are supposed to do. This is true whether it is a four-year-old child, a college student, a middle-aged employee, or an elderly parent. As a mission trip leader, one of them is completely out of my control. The other three could be blamed on me, and I want to remove that option of blame if at all possible. This time-line/checklist helps immensely.
I have an example of a time-line for a trip to Ghana in November of 2009. Download this entire MS Word file from the blue “FILE box” in the left margin.
*the four reasons people don’t do what they are supposed to do:
- they don’t know that they should
- they aren’t allowed to do what they should
- they aren’t able to do what they should
- they choose not to do what they should